Are you actually running your business, or is it running you? This episode is for the person who feels like they have to be the brain for everyone they hire. If you've ever felt like it’s just easier to do it yourself, or if you’re treating AI like a magic eight ball instead of a teammate, we need to talk. I’m showing you exactly how to climb the ladder from Level 1 to Level 6 so you can finally stop being the bottleneck. In This Episode You'll Discover Why paying $30/hour for a "button pusher" who can't think for themselves is a waste of your money. Why free AI tools keep you stuck in Level 1 while paid versions act as a strategic brain for your business. How to stop letting data kill your creativity by delegating the heavy lifting to Level 3 systems. The secret to cloning your brand voice and SOPs so you aren't the constant bottleneck. How to move toward Level 6 agents that handle client onboarding and dinner orders while you're at swim school. Timestamps 03:45– Why AI is now as mandatory for business as a cell phone. 05:20– Level 1: Stop micromanaging the "follow the recipe" tasks. 09:19– Level 2: Research and report. Let AI build your spreadsheets. 11:40– Level 3: Moving from options to recommendations. 18:45– Level 4: "Decide and inform." Trusting your custom GPTs. 25:35– Level 5: Full agency. Systems that run without your permission. 29:20– Level 6: Owning the outcome. The holy grail of business freedom Notable Quotes: "If they are not using AI as a tool, then you are severely misled." "I don’t want you treating AI like a magic eight ball where you shake it and start over every time." "Analytics is like where you go to die... it kills your creativity and overwhelms you." "You’re no longer in every decision. AI is making choices with your guardrails. This is how you get your real freedom back." Resources and Links: Marketing with Bella The Mastermind: Join us for month-to-month coaching at Custom GPT Class: Buy the $70 class and learn to build your own assistant. Book a Chat: Let’s talk in real life. Transcript Welcome everybody to another episode of Bella in your business. My name is Bella Vasta. Today I'm really going to try to keep this shorter episode just because we've been getting to be so long because I've been so excited. But I have to admit this episode is another going to fire episode. I mean they all are right. Last week I want to give a big shout out. I had one of my gals say about episode 459 where I talked about social media and what was working and what you need to stop doing in 2026. She said, I freaking love this. This episode has some serious gold in it. I'll be joining the group chat finally today. I think my favorite thing is I don't have to think about being perfect and you can just be yourself and real in marketing. Another person said, and I'm telling you guys this because if you have not listened to that episode, I'm telling you, it's going to change your 2026. Please do it. Another one she literally started off, said, hashtags are stupid. They're old school and they should have went away when payphones went away. I will agree. Well, I mean, they weren't around when payphones were there, but you get the drift, right? I will agree with you there. Biggest takeaway is that everything is content and that posting to blogs, posting info like blogs is kind of a waste of time because people don't pay attention to it . and also agree that today's vibe is a real and is being real and it speaks to an individual person. says, Nicole left me a longer message. I'm not gonna read the whole entire thing to you, but guys, you have to go check out episode 459 if you haven't already. She says, I definitely am someone who struggles with social media mostly because she works two jobs, right? And she was really inspired to hear that I was talking about. It's that and what she's also noticing is that making a boring carousel that takes her 20 minutes never gets any views. So I'm talking about like one of those points was those carousels that everyone's making and they're trying to do like overly graphics when like really all you need is a picture and something to look like you wrote on top of it. Yeah. you're gonna wanna go check that episode out, because I not only tell you what you shouldn't be doing, but what you need to start thinking about doing to change your strategy. And of course, this is all the stuff that we do with marketing with Bella. We still have one more spot if someone wants to jump in for this semester, just go on over to jumpconsulting.net forward slash marketing, or shoot me a DM at Bella Vasta or Bella at jumpconsulting.net. All right guys, today we're gonna talk about something that is really, really important. And this is gonna be like, this is more strategy. This is what people pay me for. But you know what, my team's gonna kill me, but I'm gonna give you all the golden nuggets today. Again, I actually have a coaching session starting in 29 minutes. So hopefully I'm gonna be pretty concise and fast here with your time today. Because when I do get excited, they do tend to go about a half hour. But today we're gonna talk about delegation. And before you go roll your eyes, let me explain something to you. This is not only gonna be delegation for as you think of it traditionally when it goes to like your office manager or maybe a VA, but also AI. Because what was my promise to you is that everything we do, it's always gonna have AI weaved into it. And let me tell you right now, if you're paying anyone, I don't care if it's internally like in your company, or maybe it's like a coach or a mentor . or a strategist, if they are not using AI as a tool, keyword tool, then you are severely misled. Because AI is a tool that everyone's gonna be using in the future. It is literally the same thing as hiring someone who doesn't believe in using email and a cell phone, okay? Let me be very clear about that. So let's just all start off on that understanding. But I'm gonna talk today about the six levels of delegation and because of AI, I also have this amazing graphic. I think I'm gonna actually, Chris, if you can, he's my podcast producer, pop that up if anyone's watching us on Spotify or YouTube. Go ahead and pop that up for reference so that people can see it maybe for about 60 seconds. And if you're not watching us on YouTube or Spotify and you're listening . then I'm gonna put it in the show notes on my website so you could also see it there. And of course, I'm gonna post it all over social media. But let's get into it because for each level, I'm gonna literally show you what it looks like to delegate to a human, what type of person operates at that level, and where it gets really good is gonna be the AI, okay? So like literally, I'm gonna get right into it, so level one. And this is... This is gonna become so clear and I wanna hear all your comments you guys. Comment wherever you're listening to this podcast right now. I wanna hear like what your biggest takeaway or your aha moment or like my gosh, this is why it's not working for me, okay? So level one, this is like the very basic level, okay? This is the follow the recipe. You hand someone an exact step by step instructions, think SOP, okay? Think like the mom factor and they execute. There's no decision making. There's no creativity. It's perfect for repeat admin work like scheduling posts or data entry. The human delegation, this is your button pusher. That's who they are. So they're your virtual assistant who schedules your social media posts, enters client information into your CRM or like time to pet, precise pet care maybe, or processes invoices. They're not making decisions. They're following your exact process. It's like literally, punch and pull, okay. That you say, this caption on Instagram at 3 p.m. on Tuesday, and they do it. This person might be a part-time VA, an entry-level admin, or even a high school student, and they don't need business experience. They just need to follow directions. Now, here's where it gets wrong, is because sometimes there are people like that, that have this high horse because everyone's a VA now, and they're like, oh, it's gonna be $30 an hour . and I'm just, but you have to tell me how to do everything. And it's like, no, I'm sorry, you're not worth $30 an hour. If you are only doing exactly what I have to say and I have to be your brain, then that's not worth $30 an hour, okay? So these are things that you really have to understand and that I help a lot of my clients with when they're starting to bring on office people or VAs, because every office manager is not equal, okay. When someone says, oh, how much do you charge? How much you pay your office managers? Like, well, what's their scope and what is their responsibility level? Do you get what I'm saying? I know I just exploded your brain right now and you're like, okay, what else you got? So let me translate this to AI, okay? This is where most people are at with AI right now. You're asking it one off questions. Write me a social media caption about dog walking. Give me five subject lines for my newsletter. Summarize this article. Yes, if you're not doing that already, you should. It's great. You get an answer, you copy paste it and that's it. Every single time you need something, you have to start from scratch. There's no memory, there's no context, there's no building on previous work. This might even be for the people who have the free AIs and think, I don't need to buy AI. It's like, I can get it for free. Well, you're missing out on a lot of memory and that memory saves you a lot of time and mistakes, but that's another story. So, like a pet business, like the old way, you sit down every Sunday and manually write out all your social media captions for the week. It takes you two hours, okay, or type out. Level one,
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